How to Embed a YouTube Video in PowerPoint? [4 Simple and Quick Ways]

Embedding a YouTube video in PowerPoint can make your presentation more engaging and visually appealing. Whether you’re delivering a lecture, presenting a business proposal, or sharing creative content, a YouTube video can help enhance the impact of your message. While do you know how to embed a YouTube video in PowerPoint presentation? If you have no idea, this guide will show you four simple and effective methods to get the job done.

How to Embed a YouTube Video in PowerPoint as an Online Video

How do you put a YouTube video in PowerPoint? The easiest and most direct method is by inserting an online video. If your presentation is going to be viewed with an active internet connection, this method is a great choice. By linking to the video, you can play it from YouTube directly. Here are the steps on how to put a video in PowerPoint from YouTube.

Step 1. Open your PowerPoint presentation and navigate to the slide where you want to embed the YouTube video.

Step 2. Go to the "Insert" tab in the ribbon at the top. Click on the “Video” and select “Online Video” from the drop-down list.

Step 3. In the dialog box that appears, paste the URL of the YouTube video you want to embed.

Step 4. Press Enter or click Insert. The video will appear on your slide, ready to play once you’re in slideshow mode.

How to Embed a YouTube Video in PowerPoint By Embedding a Code

Another way to embed a YouTube video in PowerPoint is by embedding a code. By doing so, you can set the video to play automatically when you open PowerPoint, play on click, or play at a set time. If you prefer this method, follow these steps on how to embed a YouTube video in PowerPoint with end time.

Step 1. Go to the YouTube video you want to embed and click the Share button below the video. 

Step 2. Then, click Embed. Copy the embed code that appears in the box.

Step 3. Go to your PowerPoint slide where you want the video. Navigate to the "Insert" tab and select "Video" > “Online Video,” choose the “From a URL” option, and paste the embed code you copied.

Step 4. After embedding the video, you can adjust the playback settings by right-clicking the video and selecting Video Format. You can choose whether the video plays automatically or on click, and adjust other settings.

How to Embed a YouTube Video in PowerPoint Without Internet

If your presentation will be displayed offline, you can still include YouTube videos in PowerPoint using one of these methods: recording the video or downloading it and inserting it into PowerPoint. Here’s how to embed a video in PowerPoint from YouTube without internet.

Using the Built-in screen recording feature

PowerPoint has a built-in screen recorder tool that allows you to capture a YouTube video while it plays on your screen. However, note that the quality might not be as high as the other methods. Moreover, this function is only available for PowerPoint 2013 and above. Here’s how to embed a YouTube video in PowerPoint without ads using the built-in screen recording feature. 

Step 1. Open your PowerPoint presentation and go to the slide where you want to add the video.

Step 2. Click the Insert tab, then select Screen Recording.

Step 3. A toolbar will appear at the top. Select the Select Area button and drag to select the area of the screen where the video is playing.

Step 4. Click Record and play the YouTube video on your screen.

Step 5. Once done, click Stop to end the recording. The recorded video will appear in your PowerPoint slide. 

Using iTop Screen Recorder

If you want more advanced screen recording options, such as schedule recording, flexible selection of recording area, watermark removal, video editing, etc., then iTop Screen Recorder is a better choice. It allows you to record any area, so you can choose to record part of screen, the full screen, or a fixed window. 

Unlike the videos recorded with PowerPoint, which are of low quality, the videos recorded by iTop Screen Recorder are very high-definition and have no time limit, which means you can record videos of unlimited length. Once you have recorded the video you want, you can also use the built-in editing tools for secondary creation. 

Here’s how to embed a YouTube video in PowerPoint and play without internet using iTop Screen Recorder. These steps also apply to record on Firestick or other platforms.

Step 1. Download and install iTop Screen Recorder on your computer. 

Step 2. Open iTop Screen Recorder and click the settings icon to adjust settings for audio and video quality.

Step 3. Click Record and select the area you wish to record. Once set, click REC to start recording. 

Step 4. Click the stop icon to end recording. After recording, you can edit the video using iTop Screen Recorder’s video editor to edit the video. 

Step 5. Finally, save the video and then insert it into your PowerPoint presentation using the "Insert" tab > "Video" > "Video on My PC."

Downloading YouTube videos and adding it to PowerPoint 

The last method is to download the YouTube video directly and then add it to PowerPoint. You can find a video downloader or an online video downloader to download the video, and then import it into PowerPoint. Here are the steps.

Step 1. Download the video you wish to insert into your computer using a trusted YouTube downloader tool or website (e.g., 4K Video Downloader).

Step 2. Go to the slide in your PowerPoint presentation where you want to insert the video. 

Step 3. Click on the Insert tab, select Video, and choose “Video on My PC.”

Step 4. Browse for the downloaded YouTube video and click Insert.

Step 5. You can resize, reposition, and adjust playback settings, such as whether the video plays automatically or on click.

Why Won’t My Embedded Video Play in PowerPoint?

Now, you know how to put a video in PowerPoint from YouTube. If your embedded video isn’t playing, how to deal with it? If this unfortunately happens to you, here are some possible reasons:

• Internet Connection: If you're linked to an online video and there’s no internet connection, the video won’t play.
• Video Format: The video might be in a format that PowerPoint doesn’t support. Ensure the video is in a compatible format, such as MP4.
• Video Codec Issues: Sometimes, a video codec may not be compatible with PowerPoint. So, you can convert the video to a different format can help.
• Outdated PowerPoint Version: Make sure your PowerPoint is up to date, as older versions may not support newer video embedding methods.

The Final Words

Now you know how to embed a YouTube video in PowerPoint using several different methods, depending on your needs. Whether you prefer linking directly to a video online, embedding it via a code, or downloading it for offline presentations, you can easily make your slides more dynamic. If you have no idea which method to use, you can directly use an HD screen recorder like iTop Screen Recorder to capture a YouTube video and then insert it into your PowerPoint. iTop Screen Recorder boasts an outstanding recording feature. With it, you can record any activity that happens on your screen. You can even screen record protected videos. 

Now, go ahead and give your presentations a creative edge by including relevant and engaging video content!

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