How to Screenshot an Email in Gmail/Outlook on PC

Email is the most popular and most used medium of communication across different sectors. It is mostly used by business,government and education organizations for its ease of usage and delivery, authenticity, and flexibility. Businesses use email as a method of marketing and it enables them to enhance their ROIs. 

Although email comes with ample storage, you will run out of space if you keep every email. This is why you need to keep clearing your inbox to ensure that upcoming emails don’t get hindered. In this case, you can take a screenshot of an email to keep important content. On the other hand, email screenshots help you share information more conveniently.  So, how to screenshot an email? From here, you can get 3 ways to take a picture of an email in Gmail, Outlook, and other services hassle-free.

How to Screenshot an Email via Snipping Tool

Snipping tool is a built-in tool in Windows 10 and 11 that makes it easy to take screenshots. It is lightweight, easy to use, and fast and can deliver high-quality images of the screen. It has 4  modes, free-form, rectangular, window and full screen. With it, you can screenshot an email on PC without installing any other software.

Here is how to screenshot an email using the snipping tool in Windows 10 & 11. 

Step 1. Go into Gmail or Outlook app on your computer and open the mail that you want to take a screenshot of.

Step 2. Launch the snipping tool by searching for it in the search bar on the left of the screen, a toolbar will show up.

Step 3. Click the arrow next to Mode and select one mode, for example, rectangular snip. Click New and drag the box to select area for taking screenshot in an email. 

Step 4. Highlight some content and make a note in the screenshot if necessary. Click Save Snip button or File > Save As to save your screenshot on your hard drive.

Snipping Tool is one of the most used screenshot tools for Windows. But it also has some limitations. It can’t screenshot an entire email if the content exceeds the screen.  If you want to unblock more power of email screenshot, you need an advanced 3rd-party tool.

How to Screenshot an Email via Third-party Screenshot Tool

iTop Screen Recorder is a versatile screen capture software. It is designed to record screen video with/without audio and webcam in a few of clicks. It is also packed with several tools, like video editor, compressor and a screenshot tool that enables you to take a picture on your screen.

With iTop Screen Recorder, you can take a screenshot of any part of your email. It also offers 4 mode, customizable screenshot, full screen, active window and scrolling window. Therefore, you can not only take a picture of a portion of email but screenshot entire email via scrolling window mode. Drawing tools help you add annotations on the screenshot, highlight important texts, blur sensitive info and more.

As a screen recorder, the tool enables you create tutorial, reaction, explainer videos etc., from screen recording and drives you to record online meetings/webinar, streaming videos/audios and gameplay without quality loss.

Step 1. Download and install iTop Screen Recorder on your PC. It is fully compatible with Windows 11, 10, 8 and 7.

Step 2. Open the email you want to take a screenshot. Launch iTop Screen Recorder and click Screenshot. Select one mode, for example Customize. Then, click the Capture button.

Tip: If you want to screenshot an entire email, please select scrolling window mode.

Step 3. Drag the box to select screenshot area. The toolbar appear under the selected area. You can add text, use shape/arrow/line to highlight, blur content and more.

Step 4. Click Save button to save your screenshot to a folder. It will automatically save the picture as JPG. You can also change the format as PNG, BMP or TIF.

Also Read: How to Screenshot a Webpage >>

How to Screenshot an Email via Browser Extension

Another way to screenshot an email is by using Chrome extensions. Many developers have developed Google Chrome extensions but Gmail Screenshot extension is the most popular and most helpful extension for taking screenshots of your emails.

Gmail Screenshot is a lightweight and download-free extension that is also fully integrated with Gmail. You can install this extension to Google Chrome in seconds and then you can use the extension to take screenshots any time you want. Not only can you capture screenshots with it, but it also lets you edit your screenshots. You can even share the screenshots directly from the extension.

Here is how to screenshot an email using the Gmail Screenshot extension for Chrome.

Step 1. Go to the extension store in Google Chrome and search for Gmail Screenshot. Install it into your browser right away. The extension is now ready to be used to take screenshots.

Step 2. Click on the email that you want to take a screenshot of to open it. Now, click on the extension and click on Attach Screenshot option. Now, you can take a screenshot of your email.

Step 3. Now, click on the share option and you will see an editor with which you can edit the image before you send it to someone.

Please note that this extension is that it may not work for some people because of compatibility issues. It's also not usable for those who use other browsers. With this extension, you cannot take a screenshot of an entire email.

FAQs About Screenshot of Email

Can someone tell if you screenshot an email?

No, nobody can know when you screenshot an email. Taking a screenshot of your email is probability the best method to save an email without letting anyone know.

Is it legal to take a screenshot of an email?

There are no laws regarding this matter but it is not legal to take a picture of screen on your PC. You can take screenshots of your Gmail messages without worrying about the legality of it.

Is there another way to save an email?

Another way to save an email from your email account is to download it or take a printout. These methods are not preferred as they require more effort.

Conclusion

Many people want to know how to screenshot an email because they want to save important emails for reviewing or sharing. There are a lot of tools that let you screenshot your emails but the most frequently used tools are listed here. iTop Screen Recorder is the best among all as it lets you screenshot your emails on PC. You can screenshot part of your email or an entire email that exceeds one screen. Not only that but you can edit the screenshots with its built-in editor to add text, annotations, or perform other tasks./p>