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How to Compress Video for Email Free [3 Ways]

It is a must-be to compress video for email due to the size limit of attachment. Here are 3 easy ways of how to compress videos for email free.

Email is a perfect solution for business and educational communication. You can send formal greetings with holiday cards to your business partners and colleagues via email. You can send your paper and thesis to your tutor via email. Also, you can send a family reunion video to all other family members via email.

How to Compress Video for Email

Sending videos via email is more prone to problems with videos that are too large to exceed the file size limit of email attachments than sending holiday cards and papers. In case to successfully send your video via email, it is highly recommended to compress video for emailing. In this article, we will tell you how to compress video for email in three ways.

How to Compress Video for Email with Video Compressor

Video compression software is especially designed to shrink size of video files. With the tool, you can easily and quickly compress videos for emailing. iTop Screen Recorder, an all-in-one screen recorder for Windows, packs a video compressor that enables you to record a video and reduce its size. Also, it is can be used as standalone tool to compress any video on your hard drive.

iTop Screen Recorder has a clear and simple UI design. You can easily find every button you need so that you could compress videos for email in a few seconds. Unlike some other video compressors which would sacrifice the video quality for a smaller video size, iTop Screen Recorder utilizes the most advanced algorithm that can not only apply a high compression rate, but also compress video without losing quality.

4 Steps Guide to Compress Video for Email Free with iTop Screen Recorder

Step 1. Download and install iTop Screen Recorder on your computer. It is fully compatible with Windows 11, 10, 8 and 7. 

Step 2. Open iTop Screen Recorder. Move to Tools panel and select Compressor to launch the video compressor. 

Launch Video Compressor for Email

Step 3. Now add the video you want to compress to the editing area, choosing the compression level. The normal compression level enables you to reduce the video size by up to 30% without quality loss.

Step 4. You can also customize the saving path and the export format. After finishing the compression settings, click the “Compress” button to start.

Compress Video for Email with iTop Screen Recorder

iTop Screen Recorder primarily servers as a screen recorder which is used to record any video and audio on the screen and now performs more tasks from video editor to video compressor. You can record, play, edit, compress and share a video at one-stop.

How to Compress Video for Email by Zipping File

Zipping the video file is another common thought when people think about reducing video size for email. There are many popular and handy software you can use to compress videos for email for free: 7-Zip, WinRAR, Bandizip, PeaZip, etc.

Let’s take 7-Zip as an example to show you how to compress video for email. 7-Zip is one of the popular open-source video compression software. It applies a strong AES-256 encryption technology to protect users’ information. You can use it for both commercial and personal usage.

Step 1. Download 7-Zip on your computer, and follow the on-screen instruction to install it. 

*Notice: When the installation is finished, you won’t see any new shortcuts on your desktop.

Step 2. Right-click the video you want to compress and select the 7-Zip menu. 

How to Compress Video for Email with 7-Zip - Select Video

Step 3. Choose the "Add to archive" option, and 7-Zip will open the Add to Archive window.

How to Compress Video for Email with 7-Zip - Add to Archive

Step 4. Check the compress settings. Generally, you don’t need to do anything, click "OK" to start compressing is enough. But if you want to encrypt the video or change the format, you can do it in this step. When the compression process is finished, you can see a zip file with the same file name in the same location.

How to Compress Video for Email with 7-Zip - Start Compressing

*If you have logged in to your email account on your computer, you could also click "Compress and email" to directly use the compressed video for email.

Now you can attach the compressed video to your email and send it to the receiver.

How to Compress Video for Email via Sharing Video Link

Besides compressing video size on your local computer, you can also send a video with an email via a sharing video link. With this method, you don't need to upload the video to your email, but take advantage of cloud services or video streaming services to turn your video into a link.

How to Compress Video for Email via a Google Drive Link

Step 1. Go to the official website of Google Drive. You can also download the desktop app of Google Drive.

Step 2. Click the New button to add the video you want to compress to Google Drive. According to your internet connection status, this process will take a few seconds to a few minutes.

How to Compress Video with Google Drive - Upload Video

Step 3. Right-click the uploaded video, and click Share.

How to Compress Video with Google Drive - Share

Step 4. Under "General access", you can set who can view and receive this video.

Step 5. Copy the sharing link, and paste it into your email, now you can send the video via Google Drive sharing link by email.

How to Compress Video with Google Drive - Send Link by Email

How to Compress Video for Email via a YouTube Link

You can also share the video via a YouTube link if you just want the recipient to check and watch the video without doing anything else. Now follow the detailed guide to see how to share a video with a YouTube link.

Step 1. Create a YouTube account.

Step 2. Open YouTube, and click the "Upload" button to add the video you want to compress.

How to Compress Video with YouTube - Upload Video

Step 3. Drag and drop your video to the uploading window.

Step 4. When the uploading process is finished, add other essential details such as title, description, audience, and age restrictions to your video.

How to Compress Video with YouTube - Add Details

Step 5. Once when you see the video is successfully uploaded to YouTube, you can now copy and paste the link to your email.


That's all about how to compress video for email. As you can see, it's not a hard task to reduce the video size for an email. Among the three introduced methods, using a video compressor is considered the best solution to reduce video file size. iTop Screen Recorder proves to be an easy and simple video compressor to shrink video for meeting the size requirements of the email attachment. If you want to find a free and handy tool to compress videos for email, download and try iTop Screen Recorder now!

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